Events and Operations Co-ordinator
Events and Operations Co-ordinator
Permanent, Full-time, On-site in Dunedin
Tēnā koutou katoa
Ko wai mātou | About us as an organisation
At Te Kura Matatini ki Otago/Otago Polytechnic, a business division of Te Pūkenga, we are committed to attracting, developing and retaining kaimahi (staff) who are passionate, creative, future-focused and dedicated to help set the direction for quality vocational and applied learning to meet tomorrow’s needs.
We are guided by our values and we are proud to be Rainbow Tick certified. We aspire to create a working environment that is inclusive and meets the aspirations of mana whenua ensuring equity for Māori and increasing access for all
Mō te tūraka mahi | About the role
We are looking for an experienced and enthusiastic organiser to help us with the recruitment of ākonga (learners) to Otago Polytechnic through the planning, co-ordination and delivery of a variety of events. These include learner events (inhouse and out in the community), large-scale recruitment days, career expos, and taster days to attract prospective learners. These events showcase Otago Polytechnic to the world, so they are key to our marketing activity.
The Events and Operations Co-ordinator will also support our in-house marketing team by coordinating the workflow involved in producing marketing materials.
Every day is different in this role. You'll play a key part in the team by delivering timely, efficient, and professional support across marketing and event activities. You'll also help keep the team running smoothly by managing operational tasks such as process coordination, planning, travel bookings, merchandise, budget support, reporting, and more.
You’ll enjoy being the central point of contact in the team, using your initiative and experience to help things run smoothly and keep the team working efficiently. Highly organised and process-driven, you’ll confidently juggle competing priorities, support the team to produce marketing materials, and deliver great service to internal clients. You’ll also build strong relationships across Otago Polytechnic to ensure marketing workflow is coordinated and delivered on time.
Ko wai koe | About you
The ideal candidate will hold a tertiary qualification in Marketing or Business and have demonstrable events/administration/co-ordination experience.
Key to your success in this role will be your ability to hit the ground running in a high-performing, close-knit team environment, you will be a super reliable team player that loves organising and isn’t afraid to pitch in and share your ideas.
You will have the ability to multi-task, work confidently, and show initiative under pressure, working both individually and as part of a team, where we like to work hard and have fun along the way.
You will be able to demonstrate the following:
- Excellent communication skills with a natural ability to engage and build relationships
- Significant experience in event co-ordination
- Significant experience in operations/administrative support
- Exceptional organisation and time management skills which are managed to deadlines
- Be an effective Te Tiriti o Waitangi partner by supporting the values and tikaka of mana whenua throughout your mahi
- Excellent computer literacy and ability to use full suite of Microsoft products (particularly Word, Excel and SharePoint/Teams/)
The successful applicant will uphold our organisation’s commitment to Te Tiriti o Waitangi by continuously developing and upholding your understanding of our obligations and connection with Te Tiriti as an individual and as an organisation
Through recognition, empowerment and inclusion, you will give greater acknowledgement to the unmet needs of Māori, Pasifika and disabled people and their whanau.
You will have demonstrable health and safety best practices and enjoy being part of a team who support each other. You will easily be able to build and maintain relationships and communicate well via email, phone and face-to-face.
Tono ināianei | Apply now
For specific information please contact Gus Geary 0800 762 786 or gus.geary@op.ac.nz
For a position description or to apply please click on the link.
Applications close 5pm, Wednesday 14 May 2025.