Administrators - part-time and full-time
Options for full-time or part-time work.
Tēnā koutou katoa
Ko wai mātou | About us as an organisation
At Te Kura Matatini ki Otago/Otago Polytechnic, a business division of Te Pūkenga, we are committed to attracting, developing and retaining kaimahi (staff) who are passionate, creative, future-focused and dedicated to help set the direction for quality vocational and applied learning to meet tomorrow’s needs.
We are guided by our values and we are proud to be Rainbow Tick certified. We aspire to create a working environment that is inclusive and meets the aspirations of mana whenua ensuring equity for Māori and increasing access for all.
Mō te tūraka mahi | About the role
The Administrator is a key member of our teams providing outstanding service to our kaimahi (staff) and ākonga (learners) in a specified academic school at Otago Polytechnic
As a School Administrator, you will be the frontline support, answering student inquiries, varied administration including academic processes, processing of accounts for the area, booking travel, and coordinating ākonga functions and events ensuring all of your mahi completed is customer-centred. You'll provide outstanding customer service to ākonga (learners) and support kaimahi (staff) in administrative functions. The Academic Excellence Administrator will provide administrative support for our academic quality and assurance processes.
We have a variety of part-time and full-time positions coming available. Please indicate which roles you are applying for in your cover letter and your ideal hours of work.
- School of Engineering Trades, 22.5 hours
- School of Allied Trades, Carpentry and Arboriculture, 30 hours
- School of Nursing, 37.5 hours
- School of Business 26.26 hours
- School of Midwifery, 22.5 hours
- Academic Excellence, 16 hours.
Ko wai koe | About you
Our preferred candidates will be detail-focussed, pro-active and committed administrators who have highly developed interpersonal skills, excellent written and oral communication skills, a positive and productive team attitude including the drive to be a highly functioning member of our teams. They will have outstanding relationship-building skills which are customer-centred.
You will have significant administration experience and be super organised.
To be successful in this role you will have:
- highly developed interpersonal skills
- great analytical skills
- excellent written and oral communication skills
- proficiency in MS Office
- experience in meeting and event coordination would be an advantage for School Administrator roles.
- a positive, proactive and productive team attitude
- experience working with Finance One and travel bookings.
Excellent multitasking skills, strong problem-solving abilities, and the ability to manage time effectively, along with an active commitment to ensuring that timely services of the highest quality are consistently provided are essential.
A relevant tertiary qualification or equivalent experience is essential. An understanding of cultural diversity and the ability to work with a variety of customers is preferred along with familiarity with the tertiary education sector.
The successful applicant will uphold our organisation’s commitment to Te Tiriti o Waitangi by continuously developing and upholding your understanding of our obligations and connection with Te Tiriti as an individual and as an organisation
Through recognition, empowerment and inclusion, you will give greater acknowledgement to the unmet needs of Māori, Pasifika and disabled people and their whanau.
You will have demonstrable health and safety best practices and enjoy being part of a team who support each other. You will easily be able to build and maintain relationships and communicate well via email, phone and face-to-face.
Tono ināianei | Apply now
For specific information please contact Vanya Thurston 0800 762 786 or vanya.thurston@op.ac.nz
For a position description or to apply please click on the link.
Applications close 5pm, Tuesday 3 March 2026.